Position: Specialist, Prospect Management
Location: Calgary, AB
Position Type: Permanent, Full-Time
Hiring Range: $50,367 to $60,976
Application Deadline: February 13, 2026
Join our team at the Wilder Institute/Calgary Zoo and be a support for creating memorable donor experiences! The Wilder Institute/Calgary Zoo is seeking a permanent, full-time Specialist, Prospect Management who will play a critical role in supporting the organization’s fundraising efforts by ensuring accurate and timely management of prospect and donor data, preparing materials for prospect management meetings, and assisting with prospect research activities.
This position enables frontline fundraisers to focus on donor engagement by handling high-volume, process-driven tasks and maintaining data integrity in the Tessitura system.
Our Purpose | We act for wildlife; saving species and inspiring people to join us.
Our Core Values | Drive impact, nurture connection, cultivate hope, and be bold.
What you will do:
- Maintain and update prospect and donor records in Tessitura, ensuring accuracy and completeness of plans, coding, and engagement data.
- Monitor and maintain data standards and best practices for prospect management. Create and update process documentation.
- Upload event information, documents, and contact preferences into Tessitura.
- Schedule and prepare materials for quarterly prospect management meetings, including portfolio reports. Capture and complete follow-up actions.
- Track and update prospect assignments, ensuring alignment with organizational priorities and campaign goals.
- Respond to Key Relationship Manager (KRM) data requests and provide timely support for prospect-related inquiries.
- Conduct prospect research-related activities as needed, including preliminary capacity evaluations, affinity scoring, and media monitoring.
- Work closely with the Manager, Prospect Development to support campaign readiness and strategic initiatives.
- Performs other responsibilities as required.
What you will bring:
- A college diploma in business, fundraising, information science, or other related field is an asset.
- At least 2 years in prospect management, data administration, fundraising support or other related fields is required.
- Experience with CRM systems (Tessitura preferred) and prospect research tools (e.g., iWave).
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Ability to synthesize data into actionable insights.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- High level of integrity and discretion in handling confidential information.
- A balance of independent initiative/self-motivated and team-oriented collaboration to ensure results
- Remain apprised of best practices in prospect management through ongoing professional development and networking
- Adaptability, resourcefulness, and the ability to manage multiple priorities in a fast paced, dynamic environment.
- An interest in working for a leading wildlife conservation charity focused on taking and inspiring action to sustain wildlife and wild places.
Working Conditions:
- Sitting at a desk for long periods of time
- Using computer for long periods of time
- Although primarily Monday-Friday, some evenings and weekends may be required.
The Wilder Institute/Calgary Zoo is an outdoor facility and all staff working at the zoo must be comfortable working in a large variety of outdoor conditions. The Wilder Institute/Calgary Zoo follows the advice of Environment Canada when responding to temperature and air quality issues.
What the Zoo Offers:
- Competitive compensation, vacation and flex days entitlement
- Flexible benefits plan, including a health spending account
- Employer matching RRSP program
- Discounts on food, beverage, and merchandise
- Participation in the Staff Pass Benefit plan
- A fun, rewarding work environment and the opportunity to work in a park full of wild animals
Are you ready to join one of Canada’s leaders in wildlife conservation? If this position suits your skills, experience and personal attributes, we want to talk to you.
Apply by doing the following:
- Watch this video about the conservation work being done at the Wilder Institute/Calgary Zoo. (https://www.youtube.com/watch?v=8J1VH1MBXm0)
- Prepare you cover letter, incorporating an answer to the question “What excites you most about our purpose, and how would you use your skills to amplify it?”
- Submit your resume with your cover letter via our online application system.
- Fill in the Application questions:
- Confirm eligibility to work in Canada
- If hired, when would you be available to start?
- If hired, what are your salary expectations for this position?
Applicants must be legally entitled to work in Canada.
If this position is a fit for you, we encourage you to apply with a resume and cover letter online by February 13, 2026.
The Wilder Institute/Calgary Zoo strives to cultivate a workplace in which everyone feels welcome and empowered to bring their authentic selves to work. As a conservation organization, we respect and value the diversity of all life and come together as individuals and teammates to achieve the organization’s mission and vision. We recognize the value of diversity, equity, and inclusion, and work to advance our culture to ensure diverse viewpoints are heard and everyone has an equitable chance to succeed and thrive.
All candidates are thanked for their applications and advised that they will be contacted once applications have been reviewed and a final decision has been made.
Thank you for supporting wildlife conservation,