Senior Prospect Management Analyst
Competition Number: J0426-0569
Position Title: Senior Prospect Management Analyst
Position Number (Final): 00508963
Vacancy Type: New Position
Employee Group: Support Staff - USW Local 2010
Job Category: Advancement/Fundraising
Department or Area: ADV Development
Location: Kingston, Ontario, Canada (Remote)
Salary: $78,796.00 - $97,774.00/Year
Grade: 09 Review Salary Information Here
Hours per Week: 35
Job Type: Permanent (Continuing)
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: April 24, 2026
Closing Date: May 18, 2026
Additional Information: This position may be eligible for a remote work arrangement within the Province of Ontario.
COVID 19 On-Campus Requirements
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
About Queen's University
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We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
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Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.
Job Summary
A Brief Overview
A highly proactive and analytical professional, the Senior Prospect Management Analyst transforms prospect data into insights that drive fundraising effectiveness. As a trusted thought partner to frontline fundraisers and advancement leadership, this role takes ownership of projects from conception through execution, using data to inform process improvements, donor lifecycle movement, and decision making related to pipeline and portfolios.
Reporting to the Associate Director, Prospect Management, the analyst possesses the knowhow to translate data insights into clear, concise recommendations. The role identifies trends and gaps within prospect populations, analyses portfolio composition and pipeline health to inform prospect assignments, and champions data best practices. In addition, the role also supports initiatives such as campaign planning and performance forecasting. The ideal candidate is a proactive problem solver, an excellent communicator, and understands the importance of data in fundraising success.
This position analyzes and optimizes fundraising portfolios and prospect pipelines through advanced data analysis of various datasets to ensure strong capacity alignment and pipeline health. This position partners closely with frontline fundraisers, and provides data-driven recommendations for prospect assignment, movement, and strategy across all stages of the fundraising lifecycle. This position also supports the development of dashboards and reporting tools, promotes best practices in prospect data usage, and supports strategic initiatives such as campaign planning and performance forecasting.
Job Description
What you will do
- Analyzes fundraising portfolios and pipelines to assess capacity alignment, coverage gaps, prospect movement, and overall health, using data modeling and screening results, and internal & external datasets.
- Partners with frontline fundraisers to optimize portfolios by prioritizing high-value prospects and recommending strategic additions, removals, and reassignments aligned with capacity, inclination, and fundraising stage.
- Provides data-driven recommendations to support strategic prospect assignment and reassignment, ensuring effective alignment between prospect capacity and fundraiser portfolios.
- Develops and maintains prospect pipeline analytics that track giving, activity, and movement across identification, qualification, cultivation, solicitation, and stewardship stages.
- Consults on prospect intelligence dashboards and reporting tools to support analysis of prospect distribution, capacity alignment, pipeline growth, and fundraising performance.
- Champions strategic, high-integrity use of prospect data, incorporating emerging philanthropic trends, leveraging external data sources, assessing data reliability, and promoting best practices through database training and guidance.
- Drives data and process improvements to strengthen data organization, accessibility, and use in support of evolving fundraising objectives.
- Supports long-term strategic initiatives such as campaign planning, goal setting, pipeline integrity, and fundraising projections through collaboration and analysis.
- Translates complex data into clear insights and recommendations.
- Other duties as required in support of the department and/or unit.
Required Education
- Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.
Required Experience
- More than 5 years of experience.
- Experience in data, trend analysis and reporting considered an asset.
- Experience with data management including business glossaries, data catalogues, metadata, and principle and reference data management considered an asset.
- Experience working in a non-profit office considered an asset.
- Knowledge of relationship building, fundraising and stewardship considered an asset.
- Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.
- Experience with software and web technologies considered an asset (e.g., ServiceNow, Customer Relationship Management (CRM), other software packaging, etc.).
- Experience in risk management practices considered an asset (e.g., conducting risk assessments, Financial Risk, Insurance Risk, Credit Risk, Operational Risk, Project Risk, Market Risk, Technology Risk including information Security and/or Cybersecurity, etc.).
- Experience in program analysis and reporting considered an asset.
- Experience working at a post-secondary education institution considered an asset.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
- Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or significant work experience.
- Provide expert advice, guidance and consultation on highly complex issues and/or where the outcome may be contentious.
- Interaction with others requires highly developed interpersonal skills to effectively persuade, negotiate, counsel, and/or consult.
- Adapt messages to meet the different needs of different audiences.
- Prioritize and distribute work to deliver objectives on time and to the highest standard.
- Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
- Lead team and project meetings and develop team/unit and departmental project plans.
- Lead procedural or technological change within a unit or across broader university functions.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Anticipate complex challenges to ensure activities are completed on time.
- Effectively leverage relevant data as input to making decisions.
- Appropriately assess risks before making a decision.
- Comprehensive understanding of what sexual violence, harassment and discrimination are, and their varying effects on diverse members of the community.
- Question and take appropriate steps to address attitudes, macroaggressions and other behaviours which are discriminatory. Acknowledges and respects diverse cultural traditions, abilities and beliefs.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.