Salary range: $65-$75K
Founded in 1962, Bayview Glen is an independent, co-educational university preparatory day school with more than 1100 students from Preschool through to Grade 12. Our school thrives on two closely connected campuses in the heart of Toronto and offers a truly transformative educational experience, intentionally creating a welcoming, vibrantly diverse community, guided by inspiring teachers and fueled by a forward-looking curriculum. Bayview Glen is a member of the CIS Ontario, CAIS, NAIS and Round Square organizations.
We’re looking for a full-time Advancement Research and Archives Officer to join our team. Reporting to the Executive Director of Advancement and External Relations, you’ll provide strategic research support and data-driven guidance to identify and engage donors successfully along their giving journey at Bayview Glen. You’ll be responsible for managing the advancement databases, overseeing gift processing, prospect research, and institutional historic archives management.
We value inclusivity, fairness, and equal opportunity, ensuring every voice is heard. Integrity is our foundation, and we believe in transparent, respectful interactions. Adaptability and innovation are key as we embrace change and creative thinking to enhance our programme. If you’re ready to inspire, learn and innovate, we invite you to apply and be a part of our dynamic educational community!
What You’ll Be Doing:
Advancement / Prospect Research (Fundraising Support)
• Managing special projects and initiatives within the advancement area including: prospect research using various sources (databases, public records, internet) to identify new prospects, and evaluating their potential to support the School.
• Managing Advancement databases, ensuring the accuracy, completeness, and integrity of parent, alumni, donor, and prospect databases.
• Analyzing prospect data to identify high-potential prospects and developing priority lists.
• Developing and refining prospect management reports to support fundraising strategy development.
• Supporting the development and execution of donor recognition and appreciation initiatives
• Working closely with the Advancement team to prioritize prospects for engagement activities, ensuring alignment with organizational fundraising goals.
• Overseeing the processing, tracking, and receipting of gifts, donations, and pledges.
Archives and Institutional History
• Acquiring, preserving, and cataloguing historical documents, photographs, digital records, and artifacts.
• Promoting the use of archival collections through displays, programming, and community engagement.
• Managing special projects, displays and initiatives within the advancement area including: researching and producing content for the archives website, social media content, and other publications.
What You’ll Need:
• Post-secondary education in Library Information Management, fundraising, marketing, or equivalent.
• Minimum of three to five years’ experience in the non-profit sector with direct experience researching and writing for capital campaigns, major gift campaigns, and grant proposals.
• Experience in archival management.
• Demonstrated knowledge of research techniques, major gifts fundraising and moves management processes to build strong pipelines of prospective donors.
• Knowledge of preservation techniques for archiving materials, including documents and records in print form, photographs, artwork, including paintings and sculpture, digital information, textiles, objects and other materials.
• Knowledge of standard classification systems for organizing a wide range of materials.
• Proficiency with Microsoft Office and Raiser's Edge (or similar donor database system).
• Excellent written and verbal communication skills including the ability to write clear detailed reports.
• Knowledge and familiarity with research techniques for fundraising prospect research.
• Excellent organizational, planning and time management skills, with demonstrated ability to manage multiple projects with various timelines and handle competing and changing priorities.
Here's What We Offer:
• Competitive salary
• Generous group benefit and RRSP plan
• Collegial work environment where employees have fun together
• A welcoming, vibrantly multicultural community
• Meaningful work in an educational environment with future leaders of tomorrow
• Professional development opportunities
• Onsite fitness facilities
• Lunches and parking provided
• Summer Hours
We invite all qualified candidates to submit a cover letter and resume (combined into one document) to hr@bayviewglen.ca by no later than July 8, 2025. Please indicate the name of the position you are applying for in the subject line.
At Bayview Glen we are committed to fostering an inclusive, accessible environment, where all members of our school community feel valued, respected, and supported. We encourage qualified applications from the diverse communities in which we live and serve and who may contribute to the further diversification of perspectives and ideas. We will accommodate needs under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact our Human Resources Department for assistance if required.
As a condition of employment, successful candidates will need to provide a current vulnerable sector screening from the police jurisdiction in which they reside prior to commencing employment.
We would like to thank all applicants in advance for your interest; however only those candidates invited for an interview will be contacted.
Explore more about Bayview Glen School, including our new 2024-2029 Strategic Plan: BE BOLD, by visiting our website at www.bayviewglen.ca.